Working with long-haul truck drivers is a responsible and challenging job that requires accounting for and controlling various aspects. Proper documentation and record-keeping when working with such professionals play an important role in ensuring safety, efficiency, and compliance with legislation. In this article, we will discuss several key documents and records that need to be maintained when working with long-haul truck drivers.
Driver’s license and vehicle documents
Before starting work with a long-haul truck driver, it is necessary to verify the presence of a valid driver’s license. This ensures that the driver has the necessary skills and the right to operate the vehicle. It is also important to check the vehicle documents, including registration documents, insurance policies, and technical documentation. All these records should be entered and stored in the appropriate order.
Work schedule and driving log
Maintaining a work schedule is an important aspect of monitoring the work of a long-haul truck driver. The schedule should include information about the start and end of shifts, intermediate stops, rest breaks, and lunch breaks. This will help prevent violations of legislation regarding working and resting time.
Long-haul truck drivers should also keep a driving log, in which they record distances traveled, driving time, rest time, and other trip-related information. These records can be used to verify compliance with working and resting time restrictions, as well as in case of the need for investigation and incident analysis.
Documents related to freight transportation
When working with long-haul truck drivers, it is also important to maintain documentation related to freight transportation. This includes information about loaded and unloaded cargo, their weight and volume, delivery documents, including waybills and confirmations from clients. Such documentation helps ensure accuracy and transparency in the freight transportation process and serves as an important tool in case of conflicts or disputes with clients or other stakeholders.
Proper documentation and record-keeping when working with long-haul truck drivers are crucial for effective and safe operations. Well-organized documents and records help comply with legislation, provide control over driver work and freight transportation, and serve as an important source of information for analysis and process optimization.
Paying proper attention to this aspect of working with long-haul truck drivers helps prevent issues, improve efficiency, and create a safe working environment for all participants in the process.
